Founded in Cape Town in 199035+ years of accounting software experience082 061 2300

Tokai, Cape Town · Online support across South Africa

Accounting and bookkeeping services in Tokai, Cape Town.

Need the accounts completed as well as the software working? Speak to David Hartley about bookkeeping, tax, payroll and reporting. Accounting engagements are handled through his Smarter Accounting practice.

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David Hartley helping a business owner organise overdue bookkeeping records
Get overdue records organised and the bookkeeping moving.

Accounting & tax services

Bookkeeping and catch-up accounting

We can scope regular bookkeeping, bank reconciliations, customer and supplier account reviews and catch-up work. Sage Accounting, Xero and Pastel experience helps connect the processing with the reports. For overdue records, we first confirm the outstanding periods, source documents and opening balances.

  • Bookkeeping and bank reconciliations
  • Catch-up accounts and record clean-up
  • VAT and payroll support
  • Individual and company tax enquiries
  • Management accounts and forecasts
  • SARS query and compliance support

VAT, payroll and tax support

Discuss VAT processing and reconciliations, payroll and employer reporting, individual and sole proprietor tax, company tax, provisional tax and SARS queries with David. The scope is based on the entity, outstanding work and supporting records. Return preparation, review and submission responsibilities are agreed as part of the engagement.

David Hartley reviewing tax and VAT supporting records with a business owner
Prepare supporting records for VAT and tax work.

Management accounts and useful reporting

Reliable monthly reports start with reconciled records. Discuss management accounts, profit and expense analysis, cash-flow forecasts and reporting dashboards to understand performance and plan the next step. We agree the reporting period, source system and level of detail required.

David Hartley discussing management reports with business owners
Management accounts and reporting dashboards.
Business partners reviewing cash-flow charts and planning information
Cash-flow forecasts and planning conversations.

One conversation, the right service

Total Accounting Solutions focuses on accounting packages, setup, conversion, training and support. Smarter Accounting provides the bookkeeping, tax and advisory engagement. Start with your business problem and David will help scope the appropriate work. Software subscriptions, implementation and ongoing accounting are quoted according to the agreed requirements.

David Hartley discussing accounting software with a business owner in Cape Town
Discuss the scope with the accounting and software needs together.

Catch-up work starts with usable bank data.

SmartBank’s new automatic PDF-to-CSV import helps accountants, bookkeepers and business owners prepare supported bank statements without retyping them. Export CSV straight away, or allocate and reconcile first. We can help connect the tool with your accounting setup and scope the catch-up work that follows.

See the SmartBank catch-up workflow →
Where are you based?

David Hartley is based in Tokai, Cape Town, serving the Southern Suburbs and providing online support to businesses across South Africa.

Can you help with both accounting software and the accounts?

Yes. Total Accounting Solutions handles system setup and support, while accounting, tax and advisory engagements are scoped through David’s Smarter Accounting practice.

How are accounting fees determined?

Fees depend on the entity, transaction volume, record quality, staff numbers, outstanding periods and services required. Describe the work and deadline so David can agree a practical scope and quotation.